SCENTWORK TRIAL VOLUNTEER ROLES

Volunteer Coordinator

  • Assigns and manages volunteer assignments

  • Adjusts volunteer roles throughout the trial as needed to keep the flow running smoothly

  • Works closely with the judges and trial host to plan the flow of the trial and determine volunteer requirements

Good role for volunteers with: strong experience and strong mobility

 

Element Leads

  • Leader on one or more Elements

  • Understands Judges direction for the Element

  • Will lead the other volunteers assigned to element

  • Makes sure all set-up is complete for assigned Element, including line of site, start lines, and boundary marking

  • Makes sure volunteers are in position when the Judge is ready to get started

  • May also fill a second volunteer role if needed (IE Judges Steward)

Good role for volunteers with: strong experience and strong mobility

Timer

  • Will time competitors runs 

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Good role for volunteers with: some experience and any mobility level

 

Gate Steward

  • Will help manage the traffic flow for the trial, moving competitors into search areas, or holding back when needed

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Good role for volunteers with: any experience and strong mobility

 

Judges Steward

  • Will bring competitors to the line to start their search and remind them of the time limit and on or off leash options for the search.

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Good role for volunteers with: some experience and strong mobility

​Parking Lot Steward

  • Will manage having competitors on the line and ready for their turn

  • Unlike Obedience and Agility trials where competitors can themselves see how things are progressing, this role will be key in keeping the trial moving

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Good role for volunteers with: strong experience and strong mobility

 

​Hide Steward

  • Under the direction of the judge, the hide steward will handle and place hides for each class

  • May need to adjust or move hides during a class

  • Will handle and set warm-up boxes

  • The hide steward should wear latex or nitrile gloves when setting the hides, and should not handle or move any other items

 

Good role for volunteers with: some experience and strong mobility

 

Cold Box Steward

  • Will set-up and adjust non odor containers (including buried hides) for the class

 

Good role for volunteers with: any experience and good mobility

 

Hot Box Steward

  • Will set-up and adjust odor containers  (including buried hides) for the class

  • Clean-up between buried hide competitors may be required, including sweeping , vacuuming, or returning spilled soil or sand to the container

 

Good role for volunteers with: any experience and good mobility

 

Score Runner

  • Will carry batches of 6-8 score sheets from the elements to the scoring table throughout the trial
     

Good role for volunteers with: any experience and good mobility

Registration

  • Check in competitors and volunteer as they arrive

Good role for volunteers with: some experience and any mobility

Scoring

  • Enter scores into trial management software

Good role for volunteers with: strong experience and any mobility

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